100%
Visibility of open purchase orders in the TMS system
80%
Decrease in errors related to inventory data entry
25+
Hours saved weekly on inventory management tasks
About
Client
Business
Expanding Supply Chain Needs
As the client’s business grew, managing inventory and inbound shipments manually became increasingly complex and error-prone.
Requirement for Automation
The client needed a system to automate inventory updates and streamline the handling of incoming shipments.
Operational Efficiency
The goal was to reduce manual entry errors, improve tracking of inventory, and enhance overall shipment efficiency.
Our Solution
We developed a comprehensive Auto Inbound Shipment solution tailored to the client’s needs.
Vendor Routing Guide
Created a detailed routing guide to outline expectations for vendors regarding product quality, scheduling, and documentation, supporting a Quality Control checklist.
Automated Purchase Order Downloads
Implemented an automatic system to download and manage open purchase orders, including domestic and international orders, enabling efficient inbound shipment handling.
Optimized Scheduling and Routing
Standardized delivery slots and consolidated shipments based on open doors and carrier availability, replacing inefficient temporary processes.
Daily Scheduling and Planning
Coordinated with suppliers to ensure timely delivery and maintained control over carrier and route selections, reducing inflated costs and improving delivery accuracy
Challenges
Several challenges were addressed to ensure smooth automation:
Inventory Update Automation
Developing a system to automate inventory updates and reduce manual entry errors as the client’s business expanded.
Handling Diverse Purchase Orders
Managing and automating various types of purchase orders, including standard, blanket, and client-specific orders.
Scheduling and Routing Efficiency
Ensuring accurate scheduling and routing of inbound shipments to prevent delays and inefficiencies.
Results
The Auto Inbound Shipment solution delivered significant benefits for the client:
Enhanced Efficiency
Automated inventory updates and purchase order management significantly reduced manual errors and improved processing speed.
Improved Tracking
The system provided real-time visibility into inventory and inbound shipments, leading to better tracking and control.
Optimized Operations
Standardized scheduling and routing improved delivery efficiency and reduced operational costs.
Better Supplier Management
The routing guide and Quality Control checklist facilitated effective supplier management and compliance tracking.
